Privacy policy

Last updated: 23 October 2026.

This notice explains how we process the personal data of people who use the forms on www.eventmatic.cloud, under Articles 13 and 14 of Regulation (EU) 2016/679 (GDPR).

1. Data controller

Infordata Sistemi S.r.l. Società Benefit, Strada per Vienna 55/1, 34151 Trieste (TS), Italy. VAT number IT00933570327. For any request about your data you can write to [email protected].

The data protection officer (DPO) can be reached at [email protected].

2. What data we collect

We only process the data you enter in the site's forms.

• The "Request a demo" form: full name, company or organisation, role, work email, phone, type of event, expected number of attendees, approximate date and message. Role, phone, date and message are optional.
• The "Contact" form: full name, email, phone, company and message. Phone and company are optional.
• The consent boxes on both forms: that you have read this notice and, if you tick it, your request to receive updates about EVENTMATIC.
• Your cookie choice, recorded in the consent register (see section 4 and the cookie policy).

The site uses no traffic analytics and does not profile visitors.

3. Why we process the data and on what basis

• To answer your demo or contact request and, if needed, to call you back. Legal basis: taking steps at your request before entering into a contract (Art. 6(1)(b) GDPR).
• To send you updates about EVENTMATIC, only if you ticked the box for it. Legal basis: your consent (Art. 6(1)(a) GDPR). You can withdraw it at any time, with no effect on your request.
• To be able to show your cookie choice. Legal basis: the controller's obligation to be able to demonstrate consent (Art. 6(1)(c) and Art. 7(1) GDPR).

We make no automated decisions about you.

4. How we process the data and who receives it

• Form submissions are saved in the site's content management system, on Infordata Sistemi's servers, and forwarded by email to [email protected].
• Your cookie choice is saved in the consent register: a random identifier, the choice, the version of the cookie policy, and the date and time. The register holds neither your name nor your email.
• The data is accessible only to Infordata Sistemi staff authorised to process it. We do not sell it and we do not share it with third parties for their own purposes.

5. How long we keep it

We keep form data for as long as needed to answer your request. If you asked to receive updates, we keep it for that purpose until you withdraw your consent. We keep the record of your cookie choice for as long as needed to demonstrate it.

6. Providing your data

The fields marked as required are needed to answer your request: without them we cannot follow it up. Consent to updates is always optional.

7. Your rights

You can ask us at any time for:

• access to your data and a copy of it;
• correction of inaccurate data;
• erasure of your data;
• restriction of processing;
• portability of the data you gave us;
• to object to the processing;
• withdrawal of consent, without affecting processing already carried out.

To exercise them, write to [email protected] or to the DPO at [email protected]. If you believe the processing breaches the law, you can lodge a complaint with the Italian data protection authority, the Garante per la protezione dei dati personali (www.garanteprivacy.it).

8. Cookies

For the cookies and similar technologies the site uses, see the cookie policy.

9. Changes

If we change how we process data, we update this page and the date at the top.